How do I create and send an Italian e-invoice with Smoobu?

This guide walks you through how to activate Smoobu’s e-invoicing feature for hosts in Italy. It gives step-by-step instructions for generating e-invoices for each of your bookings. 

This feature is only available for Professional users of Smoobu. 

Try E-invoicing today — your first 7 days are free!

After a 7-day free trial, Smoobu's E-invoicing feature costs €5.90 per account per month. Please note that discounts are not available for yearly or 2-year subscriptions.

For more information on electronic invoicing, we recommend visiting the Italian federal government's official page here.

Step-by-Step

1) Go to Configuration > Invoice Settings. 

2) Change your Invoice language to Italian 

3) Enable the E-invoice feature using the toggle switch. 

4) Review and accept the terms and conditions, then click Activate.

5) Select your Tax Regime from the list

6) Review your settings - Check remaining invoice settings (Currency, Sender, Notes, Tax % etc). 

7) Enter your VAT Number (Partita IVA) or Tax Number (Codice Fiscale)

⚠️ Important: A VAT Number (Partita IVA) is required to issue E-Invoices if your address is in Italy

8) Save

9) To create an Invoice, go to the Booking Details. Scroll down to the Invoices section, click Create New.

10) In the Invoices section, click Create New.

11) Create the invoice - Enter the recipient's tax type, tax code, address and payment method (these are all mandatory).

⚠️ Important: Issued E-invoices cannot be edited or deleted once created. We recommend previewing and saving as a draft as needed.

12) After clicking Create, your invoice will be submitted to Sistema di Interscambino (SDI) for approval and show in the Issuing state.

13) If you invoice is approved (this may a couple minutes), you may then download the invoice or send it to your guest.

💡 Tip: To download the invoice, click the three-dot menu ⋮ followed by Download as PDF or Download as XML. 

The PDF file also contains XML Data. After downloading, go to Attachments:

And click on the JSON File. 

The XML file contains structured data that can be shared with tax authorities, tax consultants, and other relevant parties.

14) If your invoice shows as Error under status, this means it was rejected by SDI. Rejected invoices are cannot be deleted modified– you must create a new invoice.